Administrator

Job description

We are seeking a highly organized and detail-oriented  Administrator to manage and maintain the Administration system for our catering company. This role will be responsible for entering and managing employee data, ensuring accurate attendance and leave tracking, and monitoring important document expiration dates, such as expat passports and residency permits. The  Administrator will also provide general administrative support related to the HR system and assist the General Manager with Administration and office tasks.


Key Responsibilities:

 

Employee Data Management:

Enter and update employee information accurately in the HR system, including personal details, job titles, and employment history.
Ensure employee records are complete and up-to-date.


Attendance & Leave Tracking:

Monitor and track employee attendance, ensuring accurate records in the system.
Coordinate and manage employee leave requests, ensuring proper approval and documentation.


Document Expiration Tracking:

Track expat employees’ passport expiration dates and residency permit renewals.
Proactively follow up with employees and managers to ensure timely renewals and prevent lapses in legal documentation.


System Management:

Regularly audit the HR system for data accuracy and resolve any discrepancies.
Assist in maintaining and upgrading the HR system as needed, ensuring it is user-friendly and efficient.


Administrative Support:

Assist the General Manager with administrative tasks.
Help with scheduling meetings, preparing reports for the HR departments, and other duties as required.
Ensure smooth operation of office work related to the HR system.


Compliance & Confidentiality:


Maintain the confidentiality of employee information at all times.


Qualifications:

  • Proven experience in  administration or a similar role, preferably in a fast-paced environment.
  • Strong understanding of ERP systems and data entry.
  • Excellent organizational and time-management skills.
  • Detail-oriented with the ability to prioritize tasks effectively.
  • Good communication skills and the ability to work well with employees and managers.
  • Proficiency in Microsoft Office Suite (Word, Excel, etc.).
  • Fluency in Kurdish and English language.


 



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